Part-Time Administrative Assistant (HR)
Kingman, AZ Kingman, AZ Part-time Part-time $17.
09 an hour $17.
09 an hour 3 days ago 3 days ago 3 days ago Job Summary OVERVIEW The City of Kingman is located in Mohave County approximately 100 miles southeast of Las Vegas and 195 miles northwest of Phoenix nestled between the beautiful Cerbat and Hualapai mountain ranges along historic Route 66.
In 2019, Reader's Digest named Kingman one of the Nicest Places in Arizona for its thoughtful residents and spirit of generosity.
In addition to its small-town look and feel, the area also offers a wide range of recreational activities that include hiking, bike and ATV trails, camping, golf, beautiful parks, historical attractions, nearby lakes and the Colorado River.
With more than 400 full and part-time employees across 30 divisions, the City of Kingman provides exceptional public services to over 30,000 residents.
Our focus on high-quality customer service, safety and teamwork underpins our efforts to foster an atmosphere where citizens and businesses can thrive.
For more information about the City of Kingman, please see our Open Finance Portal, Choose Kingman Economic Development page and our Go Kingman tourism page for more information.
GENERAL DESCRIPTION OF POSITION Under close supervision, performs a variety of routine administrative support and customer service activities to support the functions of the Human Resources/Risk Management Department; duties may vary according to work assignment.
SUPERVISION RECEIVED Works under the general supervision of the Human Resources Administrator and/or designated person.
SUPERVISION EXERCISED None Minimum Qualifications/Special Requirements Education and
Experience:
Graduation from a high school or GED, supplemented by the equivalent of two years of college level training; and Four (4) years of related experience; or Any combination of experience and training which demonstrates the knowledge and experience to perform the work.
Special Requirements Valid Arizona Driver's License or ability to obtain within 6 months of hire.
Essential Functions ESSENTIAL DUTIES & RESPONSIBILITIES Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills.
They are intended to be accurate summaries of what the job classification involves and what is required to perform it.
Plans, coordinates, and schedules meetings, and business travel arrangements.
Performs a variety of administrative duties, such as planning, scheduling and coordinating various events.
Manages the department calendars and/or calendars of assigned staff.
Taking and recording minutes at meetings, preparing meeting agendas, knowledgeable in Arizona open meeting law and apply to meetings, follows up on committee assignments; responds to requests for information, processing incoming and outgoing mail, drafts of letters and memoranda.
Gathers information and data for department staff and assists with interpretation of such.
Prepares correspondence and other documents on a wide variety of subjects requiring knowledge of the procedures and policies of the assigned Department; edits and processes memoranda, technical documents and other communications.
Serves and assists customers at service counter and on telephone in a professional and courteous manner.
Resolves routine problems and customer service inquiries within scope of authority; screens and routes calls to appropriate individuals, takes and delivers messages.
Maintains files; conducts research of files and computer databases; compiles statistical data; prepares a variety of technical and statistical reports; updates manual and computer records and tracking systems; compiles management reports.
Assists department with records management by establishing, organizing and maintaining filing system; scans and indexes records into electronic document management systems; performs records retention and destruction report preparation.
Performs general financial and accounting procedures for the entire Department.
Maintains budget files, tracks, monitors, and reconciles divisional or program budget accounts, expenditures, transactions, financial statements and reports; investigates discrepancies; may assist in estimating expenditures for a program or division.
Assists in preparation of and tracks business contracts.
Coordinates and centralizes the purchase of Department supplies, uniforms, equipment and other purchases for work unit, initiating purchase requests within the purchasing system, and receipting/invoicing goods and services within the purchasing system.
Updates and maintains inventories, plans, manuals, and standard operating procedures; assists in establishing office policies and procedures or makes recommendations on policy changes.
Conducts and coordinates assigned projects; identifies and resolves routine problems.
Receives and records payments; prepares deposit records.
Demonstrates considerable courtesy, tact, persuasion, and confidentiality in all communications.
Assists department with special projects and activities, presentations, operational and strategic plans, and customer requests for information.
Assists management staff with follow up on work assignments within the department.
Regular attendance is an essential function of this job to ensure continuity.
May be required to work early mornings, evenings, holidays or weekends as needed.
Performs all work duties and activities in accordance with City policies and procedures; follows safety policies and practices, works in a safe manner, and reports unsafe activity and conditions.
PERIPHERAL DUTIES Performs other duties and special assignments as requested.
Miscellaneous WORK ENVIRONMENT The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
COMMITMENT TO SAFETY AND WELLNESS It is the policy of the City of Kingman to ensure a safe, healthful workplace for all its employees.
It requires that every person in the organization assumes the responsibility of individual and organizational safety.
Injury and illness losses from incidents are costly and preventable.
The City of Kingman will employ an effective accident and illness prevention program and a comprehensive wellness program that involves all its employees in the effort to eliminate workplace hazards and promote employee health and wellness.
All employees are expected and encouraged to participate in safety and wellness program activities including the following:
reporting hazards, unsafe work practices and accidents immediately to their supervisors or a safety committee representative; wearing required personal protective equipment; and participating in and supporting safety committee activities.
DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.
They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position.
This job description is subject to change as the needs and requirements of the position changes.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
09 an hour $17.
09 an hour 3 days ago 3 days ago 3 days ago Job Summary OVERVIEW The City of Kingman is located in Mohave County approximately 100 miles southeast of Las Vegas and 195 miles northwest of Phoenix nestled between the beautiful Cerbat and Hualapai mountain ranges along historic Route 66.
In 2019, Reader's Digest named Kingman one of the Nicest Places in Arizona for its thoughtful residents and spirit of generosity.
In addition to its small-town look and feel, the area also offers a wide range of recreational activities that include hiking, bike and ATV trails, camping, golf, beautiful parks, historical attractions, nearby lakes and the Colorado River.
With more than 400 full and part-time employees across 30 divisions, the City of Kingman provides exceptional public services to over 30,000 residents.
Our focus on high-quality customer service, safety and teamwork underpins our efforts to foster an atmosphere where citizens and businesses can thrive.
For more information about the City of Kingman, please see our Open Finance Portal, Choose Kingman Economic Development page and our Go Kingman tourism page for more information.
GENERAL DESCRIPTION OF POSITION Under close supervision, performs a variety of routine administrative support and customer service activities to support the functions of the Human Resources/Risk Management Department; duties may vary according to work assignment.
SUPERVISION RECEIVED Works under the general supervision of the Human Resources Administrator and/or designated person.
SUPERVISION EXERCISED None Minimum Qualifications/Special Requirements Education and
Experience:
Graduation from a high school or GED, supplemented by the equivalent of two years of college level training; and Four (4) years of related experience; or Any combination of experience and training which demonstrates the knowledge and experience to perform the work.
Special Requirements Valid Arizona Driver's License or ability to obtain within 6 months of hire.
Essential Functions ESSENTIAL DUTIES & RESPONSIBILITIES Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills.
They are intended to be accurate summaries of what the job classification involves and what is required to perform it.
Plans, coordinates, and schedules meetings, and business travel arrangements.
Performs a variety of administrative duties, such as planning, scheduling and coordinating various events.
Manages the department calendars and/or calendars of assigned staff.
Taking and recording minutes at meetings, preparing meeting agendas, knowledgeable in Arizona open meeting law and apply to meetings, follows up on committee assignments; responds to requests for information, processing incoming and outgoing mail, drafts of letters and memoranda.
Gathers information and data for department staff and assists with interpretation of such.
Prepares correspondence and other documents on a wide variety of subjects requiring knowledge of the procedures and policies of the assigned Department; edits and processes memoranda, technical documents and other communications.
Serves and assists customers at service counter and on telephone in a professional and courteous manner.
Resolves routine problems and customer service inquiries within scope of authority; screens and routes calls to appropriate individuals, takes and delivers messages.
Maintains files; conducts research of files and computer databases; compiles statistical data; prepares a variety of technical and statistical reports; updates manual and computer records and tracking systems; compiles management reports.
Assists department with records management by establishing, organizing and maintaining filing system; scans and indexes records into electronic document management systems; performs records retention and destruction report preparation.
Performs general financial and accounting procedures for the entire Department.
Maintains budget files, tracks, monitors, and reconciles divisional or program budget accounts, expenditures, transactions, financial statements and reports; investigates discrepancies; may assist in estimating expenditures for a program or division.
Assists in preparation of and tracks business contracts.
Coordinates and centralizes the purchase of Department supplies, uniforms, equipment and other purchases for work unit, initiating purchase requests within the purchasing system, and receipting/invoicing goods and services within the purchasing system.
Updates and maintains inventories, plans, manuals, and standard operating procedures; assists in establishing office policies and procedures or makes recommendations on policy changes.
Conducts and coordinates assigned projects; identifies and resolves routine problems.
Receives and records payments; prepares deposit records.
Demonstrates considerable courtesy, tact, persuasion, and confidentiality in all communications.
Assists department with special projects and activities, presentations, operational and strategic plans, and customer requests for information.
Assists management staff with follow up on work assignments within the department.
Regular attendance is an essential function of this job to ensure continuity.
May be required to work early mornings, evenings, holidays or weekends as needed.
Performs all work duties and activities in accordance with City policies and procedures; follows safety policies and practices, works in a safe manner, and reports unsafe activity and conditions.
PERIPHERAL DUTIES Performs other duties and special assignments as requested.
Miscellaneous WORK ENVIRONMENT The work environment characteristics attached to the job description are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
COMMITMENT TO SAFETY AND WELLNESS It is the policy of the City of Kingman to ensure a safe, healthful workplace for all its employees.
It requires that every person in the organization assumes the responsibility of individual and organizational safety.
Injury and illness losses from incidents are costly and preventable.
The City of Kingman will employ an effective accident and illness prevention program and a comprehensive wellness program that involves all its employees in the effort to eliminate workplace hazards and promote employee health and wellness.
All employees are expected and encouraged to participate in safety and wellness program activities including the following:
reporting hazards, unsafe work practices and accidents immediately to their supervisors or a safety committee representative; wearing required personal protective equipment; and participating in and supporting safety committee activities.
DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.
They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position.
This job description is subject to change as the needs and requirements of the position changes.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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